Terms and Conditions Matthew Roberts / MR & Co Last updated: February 2026

These terms apply to all projects undertaken by Matthew Roberts / MR & Co (the designer). When you confirm a quote from me, you're agreeing to these terms.

1. My work is original

Everything I create for you is my own original work, conceived and produced by me.

2. Confidentiality

We both agree to keep the details of our working relationship and any project materials confidential. Neither of us will share information about the project with outside parties without the other's written consent, except where required by law or by our own professional advisers.

3. Copyright and ownership

Copyright in all work I create remains with me until I've been paid in full. Once final payment is received, full copyright transfers to you. If payment isn't received, I retain the right to withhold or recall the work.

4. Portfolio and publicity rights

Once a project is paid for, I retain the right to show it in my portfolio, on my website and on my social media channels for the purpose of promoting my work. If your project is confidential or embargoed, please let me know in writing before we start and I'll respect that.

5. Quotes and estimates

My quotes are based on the scope of work as described in the brief at the time of quoting. They are estimates, not fixed prices.

If the scope changes, if new deliverables are added, or if the project takes significantly longer due to factors outside my control, I'll flag this before proceeding and we'll agree on any additional cost in writing before I continue.

6. Revision rounds

Each project includes the number of revision rounds specified in the quote. One revision round means one set of consolidated feedback from your whole team, collected before it's sent to me.

Minor content changes, such as swapping an image or updating a word, are handled within the revision rounds at no extra charge.

Major content changes, such as cutting or replacing a scene, significant restructuring, or changes that require several hours of rework, will be flagged before I proceed and quoted separately at $100/hour.

Additional revision rounds beyond those included in the quote are billed at $100/hour.

7. Project timeline and client delays

My quotes assume feedback is returned within 5 business days of each deliverable being sent. If feedback is delayed beyond this, the project timeline will shift accordingly.

If a project is paused for more than 5 business days due to delayed feedback or client-side decisions, a re-engagement fee may apply when work resumes, as I'll need to reschedule the project into my workflow. I'll always discuss this with you before charging.

8. Expenses

Any out-of-pocket expenses incurred in completing your project, such as stock footage, stock music licensing, photography or specialist software, will be charged at cost and invoiced separately. I'll always get your approval before incurring any significant expense.

9. Production files

I retain ownership of all working and production files, including After Effects project files, Premiere sequences and any other source files. These are not included in the project deliverables unless we've specifically agreed otherwise in writing, and may be supplied under a separate negotiation.

10. Day rate and hourly rate

My standard day rate is $700, which covers 8 hours of work. My hourly rate is $100 and applies to out-of-scope work, additional revisions and minor amendments. Weekend and public holiday rates are charged at x1.5 (Saturday) and x2 (Sunday and public holidays).

11. Payment

I invoice in two stages: 50% on commencement of each project stage, and 50% on completion. Payment is due within 15 days of each invoice.

If an invoice remains unpaid after 15 days, I reserve the right to pause work on the project until payment is received. If an invoice remains unpaid after 30 days, I reserve the right to terminate the agreement and retain all fees paid to date.

12. Cancellation and kill fees

If you need to cancel a project, please let me know in writing as soon as possible.

If a project is cancelled before work has begun, the deposit is retained and no further fee is charged.

If a project is cancelled after work has begun, all work completed to date will be invoiced at my day rate. In addition, 25% of the remaining unbilled project fee will be charged to cover lost booking time and work I declined in order to be available for your project.

Any expenses already incurred will also be invoiced at cost.

13. Termination by me

I may terminate a project immediately if a payment remains unpaid for more than 30 days, or if the client becomes insolvent or ceases to operate. In this case I retain all fees paid and may pursue any outstanding amounts.

14. Liability

I take my work seriously and stand behind it. However, my liability is limited to the total fee paid for the project. I'm not liable for any indirect or consequential losses arising from the use of my work.

15. Force majeure

I'm not liable for delays caused by circumstances genuinely outside my control, such as illness, natural disaster or technical failure. I'll notify you as soon as possible if this affects your project.

16. Dispute resolution

If a dispute arises that we can't resolve between ourselves, we agree to attempt mediation through the Australian Commercial Disputes Centre before pursuing any legal action.

17. Confirming a quote

To confirm a project, please reply to my quote email stating that you agree to the fees and these terms and conditions. This constitutes a binding agreement between us.

18. Governing law

These terms are governed by the laws of New South Wales, Australia.

Matthew Roberts / MR & Co acknowledges Aboriginal and Torres Strait Islander peoples as the traditional custodians of country throughout Australia. My studio sits on the lands of the Garigal people, and I pay my respects to their Elders past, present and emerging.